We have been specializing in destination weddings and group travel since 2004. We know precisely how a travel group operates and all of the dynamics that come with this including traveling to the destinations and resorts ourselves to know the product intimately, price shopping and comparisons with all travel suppliers, negotiating special discounted group rates and group amenities with our travel suppliers, managing and communicating with everyone in the group and serving their individual travel needs, and alleviating any stress on the group travel leaders. We’re so good at it, we’ve made a career out of expertly arranging and coordinating travel groups!

Standard Group Travel Planning Service – $150+

1. The Consultation – The first step in working with us is providing you with a 15-30 minute in-person, zoom video conference, or phone consultation during which time we will get to know you and your travel style and group booking goals. We’ll ask a lot of questions! During the consultation we can determine if we will be a good fit for your travel planning needs. Once we understand you and your travel goals, we’ll explain our services and travel planning fees, including a fee quote for this trip. Since no two trips are the same, fees will vary. It is not possible for us to offer a quote for our services until we understand the scope of the trip that we are planning. Group Travel Planning Consultation and Initiation Fees begin at $150. If both parties agree to move forward, we will present you with our Service Agreement and require a deposit toward the Travel Planning Consultation and Initiation Fee in order for us to begin work on travel planning.
2. The Group Quote – Once the deposit has been received, we commence putting our expertise to work for you and to meeting your travel goals for this trip. We will present you with up to 3 matching and quality discounted group proposals including information about the flights, accommodations, wedding details (if applicable) and all group discounts and group booking bonuses and amenities. We’ll repeat the process if necessary to meet your criteria however, further charges may apply.
3. Group Booking – Once you have approved the group travel proposal, we will create a a group booking Agreement, collect and process your group travel deposit, create a group booking web-site for your guests, and secure all of the group space as required and as deposited.
4. Guest Bookings – You will send the group booking web-site link to your invited guests and our contact information and we will take care of all of their travel arrangements, even if they have special requests or reside all over the world.
5. Wedding Booking – You will be in charge of securing your wedding dates and making all wedding arrangements with your venue.
6. Final Payments – Are usually required 60 days or more prior to your departure. We will be in charge of collecting these all from you guests. No changes will be allowed after receipt of the final payment.
7. Travel Documents – Will be sent digitally to everyone in the group about 2-3 weeks prior to departure.
8. At Destination – You will be provided with the contact information of the destination representative from the travel supplier upon arrival at your destination or in your travel documents. You will connect directly with them if you need anything while at destination.
9. Follow-up – We will follow-up with you and your group travel guests upon your return.

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VIP Destination Wedding Priority Pass – $495

The aim with the VIP Destination Wedding Priority Pass is to Save Time. Save Money. No Stress.

This is the perfect opportunity to prioritize your needs and put our years of expert destination wedding advice and service to work for you in planning your upcoming destination wedding. This will significantly help you save time, money and help alleviate any stress.

The Destination Wedding Priority Pass Includes the Following –

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Total VIP Destination Wedding Priority Pass Value: $3600

Definitions:
Designated and Certified Destination Wedding Specialist – Our team of Destination Wedding Travel Specialists have a combined 100+ years experience in planning destination weddings worldwide. Each of our agents have traveled to various destinations and resort and have all been certified as a Destination Wedding & Honeymoon Specialist. Once you connect with us, we will assign you a Destination Wedding Specialist from our team that has been carefully selected to meet your travel style and needs. They will be responsible for taking care for all of your travel needs and that of your entire wedding group for the full duration of the pre-planning, during and after the trip.

Initial Consultation – Congratulations! You have found your dedicated Destination Wedding Specialist! Our specialized travel agency has been in business since 2004. The first step in working with us is to have an initial 15-30 minute in-person, video conference, or phone consultation during which we will get to know you and your travel style. We’ll ask a lot of questions so that we can better serve you.

Priority Research/Expert Recommendations – “You don’t know what you don’t know”. Our team of experts have traveled to, met the staff of, and experienced first-hand most destinations and resorts around the world that cater to destination weddings. We often collaborate together in matching the right travel product to the right client. No more spending hours and hours of online researching and wasting your own time. We do the work for you and the outcome is always favorable. Nothing is booked until you’re ready to book it.

Price Comparisons – Our policy is that we shop around so you don’t have to. Once we’ve helped narrow down your choices, we will ensure that the price quoted is the lowest possible price by requesting discounted group rates from all of our travel suppliers and doing the price comparison analysis on your behalf. You will be quoted the lowest possible price at the time of quoting for the packages that matches your must-have check-list best. No more over-paying for your trips.

Professional Group Quote – Your dedicated Destination Wedding Travel Specialist will carefully design a discounted group quote based on the travel goals discussed during the initial consultation. This will clearly detail everything you need to know to make an informed decision including flight information where available, resort information, basic wedding details of the proposed venue, the group discounted rate, the exclusive group booking amenities and bonuses such as any complimentary passenger credits and early booking bonuses, exclusive wedding promotions, and payment deadline details. In most cases, we can even hold 30 seats for 90 days with an initial group deposit. This allows you enough time to send out your invitations and have your guests book directly into your group.

Secure Wedding Date and Time – We will assist in securing your wedding date and time with the onsite wedding coordinator at your destination wedding venue. This is a very important step to ensuring availability and peace of mind. Though we not your Wedding Planner, we will put you in direct contact with them to make all of your wedding arrangements. If you should ever require our assistance in connecting with them, we are happy to assist.

Facebook Wedding Group Set-up and Management – Your dedicated Destination Wedding Travel Specialist will take the time in creating a private and exclusive Facebook wedding group that you can add your invited wedding guests to. We will manage this group and add content related to your wedding and the trip and answer all of the multiple questions that your wedding guests might have. It’s also acts as an added tool to share your group’s travel experiences and connection with one another through photos, comments and the like.

Wedding E-vite – We will have a wedding e-invitation custom designed for you that will have information about your trip including the dates, the destination, the resort, the costs, deposit deadlines and link to your online wedding web-site. Once the group space and wedding date has been secured, you will be able to send this to your invited friends and family. There’s another step done. Check!

After-hours Messenger Access – Our company deeply values a work-life balance for our entire team so please know that your designated Destination Wedding Travel Specialist remains dedicated to assisting you and your wedding guests during regular office hours. We urge our clients to respect these hours so that your designated specialist can remain at their peek performance in serving you. However, with this package, you will also be provided with an after-hours messenger contact intended for emergencies only, for those issues that cannot wait until the next business day, and if required while you’re at destination.

Wedding Web-site – Romantic Planet Vacations owns the exclusive rights to a group booking software that isn’t found anywhere else. On the front end is a beautiful wedding web-site with 12 pages of valuable content for you and your wedding guests. On the back end it provides group manifests, individual invoices and confirmations, accounting reconciliations and more with ease. This wedding web-site helps keep your invited guests informed, increases efficiencies and reduces errors.

Negotiation of Room Upgrade – “It’s not what you know, it’s who you know.” We have great leverage with our number of years, sales volume, and reputation in this industry that most others do not have. This can work in your favor. Once your group has been secured and has paid their final payments, we will connect with your resort and try to negotiate a complimentary room upgrade to the next room category for the wedding couple. This is not always guaranteed and is often based on availability and is allocated upon arrival, but we will certainly make our very best efforts on your behalf.

Negotiation of Seat Upgrade – As your designated group Travel Consultant and Destination Wedding Specialist, we also take it a step further and try to negotiate a complimentary seat upgrade with the airline, based on availability, for the wedding couple. Again, it is not guaranteed but at least we can say we tried! Who doesn’t appreciate a little extra leg-room right?

$500 Future Travel Credit – This pays for itself!!! In most cases, depending on your travel supplier, we should be able to get the wedding couple a $500 future travel credit that they can apply on any future vacation a year from their original travel date! Some further conditions apply such as minimum group requirements etc. but it is a free $500 travel credit! Do we hear an anniversary trip in the future?

Expert Travel Advice For Your Wedding Guests – If you ask any wedding couple what they feel is the most important aspect when planning their destination wedding is that their wedding guests are well taken care of. Not only do we recognize the importance of taking care of your travel needs, we also know the importance of taking care of your guests’ travel needs. And there will be plenty. Some guests will want single rates, upgraded room rates, departures from other cities, shorter stays, longer stays and on and on. Leave this to us. For an average wedding group, we spend about 30 hours alone on the guests……..so you don’t have to.

Negotiation of Wedding Upgrades Or Offers – Although we sell the world and all resorts and venues worldwide, we have special ‘pull’ with a few top wedding resort venues that provide our clients with special wedding amenities, bonuses and upgrades not found anywhere else. Let us try to work our magic in offering you the unexpected.

IMPORTANT: Not all inclusions are guaranteed.

IMPORTANT: All professional service fees are 100% Non-Refundable.