Planning a group holiday can be most rewarding but without the proper knowledge and guidance, it can also be daunting and stressful. Below, we have added some helpful tools and resources for planning your perfect group getaway!
Minimum Group size is 10 adults
Book a minimum of 10 passengers from Canada with the same tour operator and you and your group will qualify for a discounted group rate, services and group amenities. In some cases, 8 passengers is the minimum.
Competitive Quotes and Price Match On Request
We’ll provide competitive quotes and certainly consider all price match requests. Please submit the copy of the competitor’s quote and give us 2 – 4 days.
Group Rates Take Time
Generally we will have your requested group quote in 2-5 business days for an all-inclusive group travel package or 7 – 10 business days for a unique customized group travel package.
Complimentary Held Space
In most cases, we can hold 30 air seats and 15 hotel rooms for 90 days risk free with only a group deposit of $800 – $1,100 depending on the tour operator. As long as you meet the minimum required 10 passengers, any undeposited seats after 90 days will just be re-released back to the tour operator. If you should go over your 30 seat block, we simply continue to book the guests as they contact us. The price and availability however, is only guaranteed on the space we are holding.
Many resorts and tour operators offer a complimentary passenger credit. For example, the 16th adult is free when 15 adults have paid in full. The value of the air and hotel package, excluding taxes and less an admin fee, is credited back to any invoice you choose. Please note however that it is based on 15 adults booking the same package with the same flights, same resort, same room categories, same duration and same occupancies.
State-of-the-Art Wedding Web-site
We have created and programmed an exclusive state-of-the-art software which consists of 20 pages of information for you and your guests about the destination and resort. On the back-end, it is a fully automated booking engine, allowing your guests ease of booking 24 hours a day, 7 days a week with prompt and friendly service.
Every time someone adds onto the group, a designated group specialist will process the reservation with the tour operator and send the guest a confirmation and receipt. This process can take up to 48 hours. Once confirmed, their status is changed from ‘pending’ to ‘confirmed’ and will automatically be listed on the ‘guest list’ page of the complimentary wedding web-site.
There will be change penalty of $50-$100 per change, every time someone changes their intial booking and may be higher closer to the departure date. Changes are not permitted 14 days or less prior to departure.
In most cases, the deposit amount required is $200 per person. All deposits are 100% non-refundable.
Final Payment is due 60 days prior to departure
This is in most cases. However, if there is an Early booking bonus or the resort has a different deadline policy, we will let you know at the time of booking.
Early Booking Bonus Are Available
Many resorts offer Early Booking Bonuses (EBB). Some restrictions apply such as full payment made by a certain date or deposit due by a certain date or minimum booking requirements. We will advise the EBB at the time of quoting.
Documents Are Issued 1-3 Weeks Prior To Departure
All final payments and final check of names are required in order to issue ANY travel documents. Therefore, it is imperative that all passengers recheck their bookings and send in final payments on or prior to the deadline date so not to delay receipt of the travel documents for the rest of the group. Documents will be emailed to each passenger along with travel tips and seat selection and upgrade links with the airline.
Advance Seating Is Available
For an average cost of about $15 per person, each way, your group is eligable for advance seat selection. For Air Transat flights, this can be done to firstname.lastname@example.org
In most all-inclusive packages with airfare, standard airport transfers are included. However, if you wish to arrange private airport transfers just for your group to get you on your way faster and with more ease, please do not hesitate to contact us. The average cost of roundtrip transfers are $30-$130 per person however in some cases, the tour operator may provide this complimentary to a group of 20 or more passengers traveling together.
*It is very important to note that these are only basic guidelines and are subject to change.